With so many efficiency-boosting technologies available today to help you manage and grow your law firm, it is sometimes difficult to identify the right ones to implement. Given recent trends, it is abundantly clear that law firms will focus their investments on technologies that can have the greatest impact on growing their bottom line. Due to its numerous benefits, including significant productivity gains, cost savings and employee safety, videoconferencing tops the list.
Sometimes there is no way for attorneys to avoid out-of-town depositions, or the travel, expenses and time away from home that comes with it. But not every deposition needs to be held face-to-face. New videoconferencing options have made videoconference depositions a close second to the in-person deposition. How?
Save Money and Increase Productivity
Thanks to a wide range of tools and lower overall costs compared to travel for in-person depositions, HD videoconferencing is becoming the new standard for long-distance depositions and other types of meetings. Many times, weather will prevent you from being able to conduct an in-person deposition or meeting and you need a quick back-up option. Ever had a flight cancelled because of weather and rescheduling was not a good option?
Video conferencing allows great flexibility to meet and un-meet; that is, changing meeting times, squeezing in last-minute meetings, or changing locations.
Add Quality to All Meetings
HD videoconferencing delivers high-definition video that is broadcast quality. But beyond a crystal clear picture and audio, HD videoconferencing offers tools designed to squeeze the most productivity out of meetings, interviews and depositions. These platforms offer HD video and audio, real-time streaming text, easy document sharing for exhibits and more.
Ease of Use
Making the most of any videoconference starts with ensuring ease of use for all involved. We’ve found that the best way to ensure usability is for participants to use HD videoconferencing suites, conference rooms designed for videoconferencing. Our conference rooms are ideal for long-distance meetings, recruitment and job interviews, witness interviews, depositions, expert consultations, strategy sessions and mediations and arbitrations. In addition to HD cameras, monitors and microphones, the best suites are equipped with:
High speed IP connections
Hundreds of partner connection sites nationwide
Video streaming and DVD and CD recording
Use of All Platforms
For meeting participants who don’t have access to a standard HD videoconference site, joining the conference is still easy. Our deposition videoconferencing options support multiple hardware and software platforms, from PCs and Macs, to tablets and phones, making it an ideal solution for witnesses or experts who live in rural areas, or for team members who are away from the office yet need to participate. It requires only an Internet connection, not an annoying and potentially troubling software download. Most Internet browsers support the deposition videoconferencing platforms and they launch simply from an email invitation or link.
Some HD videoconferencing platforms offer something else that is important, security. Standard AES end-to-end encryption is employed and meetings are locked to ensure no one leaves or enters without the conference leader’s permission. Each meeting also requires secure logins and password protection, which ensures participants don’t join a meeting in progress by mistake.
HD videoconferencing software platforms will often provide the ability to do something that you can’t do during an in-person interview (at least, not discreetly) – secure private chats. A great way to ensure that important follow-up questions get asked and important details aren’t missed, secure group and private chats enable teams to get the most out of every interview and deposition. Document and exhibit sharing should be easy as well, requiring just two clicks.
If you’re looking to cut down on your travel expenses, consider the benefits of HD videoconferencing for your depositions, expert consultations, mediations, arbitrations, interviews and other meetings.